Procurement Ethics Practices Essay

All persons in union, whether in private or public sector, reaping or services industry ar concerned with estimable motive, Ethics is defined as the discipline transaction with what is good or bad and moral duty and cartel. gum olibanum in-personized honest motive has been referred to as the rules by which an individual lives his/her personal life. traffic ethics is concerned with truth, median(a)ness and justice and explanation ethics pertains to the code that guides the passe-partout point of aspects such as the expectation of society and customers, social responsibility, consumer autonomy and incarnate port in the home unsophisticated as well as abroad (koontz et al 1994)Business ethics has become a well recognized aspect of managing firms right away . Due to an increasing interest of ,mevery ar nowa long time concerned about determine like legality and honesty and ontogeny ethical codes to foster trusty behaviour of their employees. Ethic solelyy therefore , managers must produce the superior good for the greatest number of raft in these days of pervasive globalisation of contrast.Manager should recognize that customers and all some other(a) stakeholders of their companies have aright to quality products and services, to encounter their existing and emerging subscribes, at inexpensive prices, all times, and should be guided by fairness and equity, as well as imparity. Managers must institutionalize ethics in their decisions and daily activities thus applying integrity and desegregation ethical concepts with daily actions.This poop be achieved by Establishing an appropriate company insurance or code of ethics, so as to institutionalize ethics, sin organizational come to the foreance some(prenominal)(prenominal) at attention and shape up of directors level, using a formally established ethics committee, doctrine ethics to employees. It has been established that ethical meter vary from society to society and from count ry to country and should therefore be taught to tally uniformity in infra stand and pertinency across the beingness, particularly in these days of increasing and pervasive globalization.In procurance office or department the avocation ethics should be followed for better rivulet of the organization. All officers who be in bang must follow some ethics for good purchasing and supplying, this go forth include Honesty People who procure on behalf of organizations can non afford to give anyone ca work to commit that their procurement appearance is not tout ensemble ethical. Spending millions of shillings for their organizations, they atomic number 18 exposed to temptations that some of their colleagues face. Therefore, they have to be honest when procuring goods on behalf of the organization.Enhancing Integrity Procurement officials should never use their say-so or office for personal gain and shall seek to enhance their integrity by maintaining unimp to each oneable sta ndards of integrity in all caper relationship both within and outside the organizations in which they argon employee, reproduction the highest possible standards of workal competency amongst those for whom they are responsible, optimizing the use of resources for which they are responsible to countenance the maximum benefit to their employing organization.Conflicts of amuse When dealing with suppliers potential conflicts of interest can sometimes arise. Instances where relatives or friends are assiduous by the supplier company should be notified to the Service Unit Manager. This will not prevent the Council trading with the supplier though the Council may arrange for the procurement to be handled by another officer. In instances where Members or former employees are potential suppliers it is all-important(a) that they do not receive or expect to receive special consideration.If their inside knowledge appears to give them an unfair matched advantage it may be sexually attra ctive to take steps to ensure fair competition amongst all suppliers. Rewards to employees Members and officers should avoid as far as possible dealing with our suppliers in their private affairs, particularly if this is apparent to put them to a lower place some obligation to the supplier. Where such arrangements are unavoidable it is indispensable that they ensure that they are not offered any sort of deal which is not normally available and which could be cons unbentd as a reward for actions taken in the occupation of the employment.Principles of Professional Seeks or accepts a survey as head or employee unaccompanied when fully in accord with the professional principles applicable thereto, and when confident of possessing the qualifications to serve under those principles to the advantage of the employing organization, believes in the dignity and price of the services rendered by the organization and the societal responsibilities assumed as a believe public servant, so t hat organization is governed by the highest ideals of honor and integrity in all public and personal relationships in ordinance to merit the respect and inspire the pledge of the organization and the public macrocosm served. Confidentiality and verity of Information The confidentiality of information received in the course of duty should be see and should never be used for personal gain information given in the course of duty should be true and fair and never designed to lead off hence fashioning personal profit obtained through misuse of public or personal relationships is dishonest and not tolerable.Business gifts Business gifts, other than items of very microscopical jimmy such as cable diaries, calendars, should not be accepted, members of the staff should at no time or under any circumstances accept instanter or indirectly, gifts, gratuities, or other things of value from suppliers which might influence or appear to influence purchasing decisions. Hospitality balmy hospitality is an acceptable courtesy at a business relationship. However, the receiving system shall not allow himself to reach a vex whereby he might be deemed by others to have been influenced, in making a business decision as a consequence of accepting such hospitality. The oftenness and scale of hospitality accepted shall not be significantly greater than the recipients employer would be likely to provide in return. right(a) communication Keeps the political organization informed, through appropriate channels, on problems and progress of applicable trading operations by emphasizing the importance of the facts.In slipperiness of any information which is unclear so be discussed with relevant officer without making uninformed decisions which may cost the organization. Proper control of personnel office Resists encroachment on control of personnel in cast to preserve integrity as a professional manager, handles all personnel matters on a merit basis. Politics, religion, e thnicity, gender, and age run away no weight in personnel administration in the agency being directed or served. Disciplinary achieve Seeks or dispenses no personal favors, handles each administrative problem objectively and decidedly without discrimination. Any mistake committed should be dealt with without favor and the correct measure should be applied.Purchasing and supply procedure Officers shall everlastingly seek to uphold and enhance the standing of the Purchasing and Supply profession and will perpetually act professionally and selflessly by maintaining the highest possible standard of integrity in all their business relationships both inside and outside the organizations where they work, rejecting any business practice which might reasonably be deemed improper and never using their authority for personal gain, enhancing the proficiency and stature of the profession by acquiring and maintaining current technical knowledge and the highest standards of ethical behavior fostering the highest possible standards of professional competence amongst those for whom they are responsible.Competition The nature and length of contracts and business relationships with suppliers can vary according to circumstances. These should always be constructed to ensure deliverables and benefits. Arrangements which might in the long term prevent the telling operation of fair competition should be avoided. Conclusion Managerial and appropriate ethical behavior is central to the success and persuasiveness of organization anywhere in the origination today. Business are so link up ,in terms of products and information flows, that ethical behavior in one country or in one part of the orb has an immediate impact in other countries or parts of the globe.Consequently, attempts should be make by governments and business leaders to coordinated standard management practices in their operations to enhance the efficiency of these flows. Ethical standards and codes are in this process because of the globalization of e- world business today. There is an urgent need to develop and adopt international ethical standard and codes to guide and regulate managers, globally, in running their organization effectively. These codes should include corporate governance and social responsibility practices. acknowledgment1) Codes of Professional Responsibility by Rena A. Gorlin 1149 pg 2) instruction Reform by DIANE Publishing telephoner 539 pg 3) News line KASNEB (July-sep2004) 4) Koontz et al management (1994)